Edit Acquisition/Disposition Entries window
Purpose
Use this window to view, edit, add, or delete firearm acquisition and disposition records.
To access this window
On the Modules menu, point to Inventory, then to Utilities, then click Edit Acquisition/Disposition Records.
Alternatively, you may set up access to this window with a toolbar button on the Workstation Edit window - Toolbar tab. If you have, simply click that toolbar button to access this window.
Diagram
The following thumbnail illustrates the Edit Acquisition/Disposition Entries window. Click it to view a full-size image.
Item descriptions
Fields and boxes
| Item | Description |
|---|---|
| A. Account | Enter the customer account number from which you acquired the firearm(s) to display only those records meeting that criteria. |
| A. Vendor | Enter the vendor number from which you acquired the firearm(s) to display only those records meeting that criteria. |
| D. Account | Enter the customer account number to which you sold, transferred, or returned the firearm(s) to display only those records meeting that criteria. |
| D. Vendor | Enter the vendor number to which you sold, transferred, or returned the firearm(s) to display only those records meeting that criteria. |
| Category | Select a category to display only those records for inventory in that category. |
| Subcategory | Select a subcategory to display only those records for that inventory in that subcategory. If you select a subcategory, you must select a category first. |
| A. Date Range |
Enter a range of dates to display only those records where a firearm was acquired during that time. To quickly enter today's date, press T on your keyboard. To quickly back-date or forward-date by one day, use the Hyphen key (-) and Equal key (=) on your keyboard (alternatively, use the Minus Sign and Plus Sign keys on your keyboard number pad). To quickly back-date or forward-date by one month, use the Page Up and Page Down keys on your keyboard. This box supports F6 functionality; the Choose Date window opens. |
| D. Date Range |
Enter a range of dates to display only those records where a firearm was transferred, sold, or returned during that time. To quickly enter today's date, press T on your keyboard. To quickly back-date or forward-date by one day, use the Hyphen key (-) and Equal key (=) on your keyboard (alternatively, use the Minus Sign and Plus Sign keys on your keyboard number pad). To quickly back-date or forward-date by one month, use the Page Up and Page Down keys on your keyboard. This box supports F6 functionality; the Choose Date window opens. |
|
Options for review
|
Select an option to display only those records that are marked for review, are not marked for review, or either. |
|
Options for transfer
|
Select an option to display only those records that are flagged as pending transfer, those that are not pending transfer, or either. |
| Serial | If you are looking for a specific record and know the serial number of the item, enter that here. |
|
Grid columns The information that displays in the grid depends on the amount of search criteria you enter. If you enter more criteria you will have fewer results. If you enter no criteria all records display. |
|
|
Rv |
A check mark in this column indicates that the record has been marked for review. |
|
Serial |
The serial number of each item matching your search criteria. Click the column heading to sort the grid in ascending or descending serial number order. |
|
Acquisition Date |
The date each item matching your search criteria was acquired. Click the column heading to sort the grid in ascending or descending date order. |
|
A. Ref. |
The reference number for the acquisition record, if one exists. Otherwise, this may display RCVINV (received inventory from vendor) or Manual (record added to gunbook manually). Click the column heading to sort the grid in ascending or descending reference number order. |
|
Acquisition Type |
The type of acquisition for each item matching your search criteria, such as Service In or Purchase. |
|
D. Ref. |
The reference number for the disposition transaction, if applicable. |
|
Disposition Type |
The type of disposition for each item matching your search criteria, such as Service Out or Sale. |
Buttons
| Item | Description |
|---|---|
| Refresh Grid | Displays any records matching your search criteria. |
| Edit Record | Displays the Gunbook Entry window where you can make modifications to the record that is highlighted in the grid. |
| Delete Record | Deletes the record highlighted in the grid. |
| Add Record | Displays the Gunbook Entry window where you can add a new A&D record. |
| Exit | Closes the window. |
| Save | Saves any changes you made on the Gunbook Entry window. This button only displays if you made edits and saved them on the Gunbook Entry window. |
| Cancel | Cancels any changes you made on the Gunbook Entry window. This button only displays if you made edits and saved them on the Gunbook Entry window. |
